![]() ![]() GSA also suggests that an agency’s inventory procedures include retention justifications for warehouse assets held beyond a certain amount of time and examination of post-inventory data to identify potential excess. However, as part of the inventory process or in addition to that process, trained asset managers should touch or view the assigned assets to determine if the assets are being used, and if there is obvious damage or if repairs are needed. An agency’s inventory policy and procedures should include the methodology to capture the items above and address any inventory variance or discrepancy that might arise.Īgencies may consider the use of electronic “discovery tools” that poll electronic assets through the agency network to determine the presence and use of linked assets as a part of the agency inventory process. Inventories can be conducted either all at one time or in stages over the full inventory period. GSA suggests that accountable personal property asset inventories would reasonably be conducted at least once every three years for assets that are: Accountable but not capitalized pilferable or that the agency determines to fall under a special circumstance that would require more frequent inventories. The agency Asset Management System (AMS) should be able to capture and provide the information in paragraphs 1 through 3 above on a real-time basis. Any other aspect of the personal property that the agency Administrator determines is useful or necessary for the executive agency to evaluate. ![]()
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